Office Manager
The Montessori Academy of Colorado is seeking an Office Manager to carry out responsibilities in the efficient functioning of the front office through a range of administrative and financial tasks. The Office Manager ensures the smooth running of the office on a day-to-day basis and prioritizes daily classroom staffing. This is a full-time, 12-month position whose hours are 7:00 am - 4:00 pm each day. The Office Manager is an integral part of MAC. This position requires a solution-oriented mindset, positive attitude, flexibility, and a strong commitment to do whatever it takes to get the job done right.
General Duties:
Operations:
- Establish and maintain positive working relationships with members of the school community
- Be a valued resource for all teachers and employees
- Own daily staffing of classrooms, including support of ratio compliance and working in classrooms when needed
- Maintain Employee Handbook and recommend changes
- Maintain records of fire and other emergency drills and conducting drills when appropriate
- Create and maintain all staff files
- Support after-school staff needs
- Support Director of Finance with payroll and other employee-related tasks as assigned
- Other duties as assigned
Human Resources:
- Support the Director of Operations with employee onboarding process including employment forms, background checks, and employee benefits
- Maintain employment records
- Manage employee time and attendance records, staff attrition and time off requests
- Manage and maximize efficiency of time clock system, including initial entry into time clock
- Oversee W-2 distribution for existing and former employees
Education and Experience
- Bachelor’s degree
- 3-5 years experience in an independent school setting, preferred
- Experience with HR and/or customer service
- Demonstrated ability to communicate, solve problems, and maintain effective relationships with all members of the school community
- High level of interpersonal skills to handle sensitive and confidential situations and information
- Ability to plan, organize and work independently with minimal direction