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Office Manager

The Montessori Academy of Colorado is seeking an Office Manager to carry out responsibilities in the efficient functioning of the front office through a range of administrative and financial tasks. The Office Manager ensures the smooth running of the office on a day-to-day basis and prioritizes daily classroom staffing. This is a full-time, 12-month position whose hours are 7:00 am - 4:00 pm each day. The Office Manager is an integral part of MAC. This position requires a solution-oriented mindset, positive attitude, flexibility, and a strong commitment to do whatever it takes to get the job done right.

General Duties:


  • Establish and maintain positive working relationships with members of the school community
  • Be a valued resource for all teachers and employees
  • Own daily staffing of classrooms, including support of ratio compliance and working in classrooms when needed
  • Maintain Employee Handbook and recommend changes
  • Maintain records of fire and other emergency drills and conducting drills when appropriate
  • Create and maintain all staff files
  • Support after-school staff needs
  • Support Director of Finance with payroll and other employee-related tasks as assigned
  • Other duties as assigned

Human Resources:

  • Support the Director of Operations with employee onboarding process including employment forms, background checks, and employee benefits
  • Maintain employment records
  • Manage employee time and attendance records, staff attrition and time off requests
  • Manage and maximize efficiency of time clock system, including initial entry into time clock
  • Oversee W-2 distribution for existing and former employees

Education and Experience

  • Bachelor’s degree
  • 3-5 years experience in an independent school setting, preferred
  • Experience with HR and/or customer service
  • Demonstrated ability to communicate, solve problems, and maintain effective relationships with all members of the school community
  • High level of interpersonal skills to handle sensitive and confidential situations and information
  • Ability to plan, organize and work independently with minimal direction