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Admissions and Enrollment Coordinator

Job Title: Admission and Enrollment Coordinator
Department: Admissions Office
Supervisor’s Title: Director of Admissions
Employee Classification: Exempt
Salary: $42,000 - $46,000

Essential Responsibilities:

  • Manage School Admin Software
    • Create Financial Worksheets for new students
    • Collaborate with Business office
    • Transition students between communities
    • Upload and maintain Annual Health Appraisals for students
    • Run reports to capture data
    • Update pertinent information for families (authorized pick-up, edits to addresses, etc)
    • Communicate with families about outstanding enrollment forms (will change if/when forms move to Transparent Classroom)
  • Manage Transparent Classroom
    • Account setup for new families
    • Transitioning students from one classroom to another
    • Update immunization records (if we want to use this tool)
    • Assign students Enrollment forms as necessary (remind parents to complete paperwork at least one week prior to start date)
    • Partner with teachers to track outstanding/incomplete forms
    • Track forms in order to stay compliant with annual licensing requirements
  • Recognition for families enrolling and transitioning
    • Greeting new families with MAC gear on their first day
    • Follow up with families 1-2 weeks after start date to ask how things are going/offer to answer questions
    • Communicating with Parent Ambassadors about students transitioning in and out of the classroom (provide template to welcome new students and celebrate transitioners)
    • Create and facilitate transition feedback forms
    • Work with Elementary team to create an “admissions package” for students who will be graduating/applying elsewhere
  • Manage Student Files
    • Organize and track physical child files (would love to reorganize the physical files if we are required to have them)
    • Document and maintain compliance for Annual Health Appraisals and Immunizations
  • Participate in team meetings
  • Assist in managing re-enrollment and getting contracts from families and forms updated
  • Weekly admissions updates to administration
  • Attend transition meetings with Program Directors to coordinate transitions and class placements
  • Communicate with families, lead teachers and program directors about transitions
  • Conduct/participate in tours of the schools
  • Attend ACIS Admissions-related meetings
  • Track programming for students (before- and after-school)
  • Initiate and complete follow up communications, such as emails, personal notes, and phone calls with the timing and touch that exemplifies extraordinary customer service
  • Serve as a MAC ambassador
  • Attend all MAC community events
  • Work in partnership with the Director of Admissions and Enrollment to create a seamless Inquiry to Enrollment process
  • Serve on committees and task forces as requested by the Head of School and/or Director of Strategy and Innovation (such as Staffing Committee, DEI Task Force, etc)
  • Continue HR DEI work to eliminate implicit biases and encourage diversity
  • Maintain updated class lists for classrooms (with authorized pick up and program information)


Education and Experience

  • Bachelor’s degree required
  • Experience in an educational setting preferred
  • Minimum of three years of experience in enrollment management
  • Demonstrated ability to communicate, solve problems, and maintain effective relationships with all members of the school community
  • High level of interpersonal skills to handle sensitive and confidential situations and information
  • Ability to plan, organize and work independently with minimal direction

ONLINE APPLICATION

The Montessori Academy of Colorado (MAC) is committed to providing a diverse and inclusive environment, free of discrimination or harassment, for its community. MAC does not discriminate on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, immigration/citizen status, age, marital status, pregnancy status, veteran status, disability, socio-economic status, political affiliation, or any other non-merit fact. Any person with a concern or allegation of discrimination or harassment shall report it to MAC’s Compliance Coordinator. More information is available on our website.