Board of Directors Meeting Minutes September 26, 2011

Board of Directors (BOD) Meeting Minutes
September 26, 2011
Board Members in Attendance:  Matt Parsons, Chuck Raisch, Ryan Blake, Bryon Farnsworth, Colleen Hackley, Christopher Bracken
Board Members Absent: Heather Day-Richter, Daniel Storch, Bob Young, Jennifer Crossett, Rebecca Hudson
Staff:  Nancy James, RB Fast
Guests:  Chris Cramer, Katie van Heuven, Mikki Hudson
  1. Welcome
    1. Parsons called the meeting to order at 6:09 PM
    2. Parsons took attendance and established quorum. Approval of the August 22, 2011 board meeting minutes was set in motion by Parsons, all in favor (5), all opposed (0), abstain (1), absent (5) – the August, 2011 minutes were approved.
  2.  Financials and Finance Committee Report
    1. Aug 31 end of fiscal year.
    2. YTD net income was positive.  Results are still to be audited.
    3. August net income was negative but overall, the summer was positive.
    4. Move to Wells Fargo bank is in process.
    5. Umbrella Policy shows up on the August balance sheet.
    6. Work bond line item is a liability until the monies are donated or reimbursed back to parents.
    7. Unemployment insurance rate has gone up.  It has almost doubled.
    8. Approval of the Finance/Audit Committee Description was set in motion by Parsons, all in favor (6), all opposed (0), abstain (0), absent (5) – the Finance/Audit Committee Description was approved.
  3. Executive Director (ED) and Enrollment Report
    1. Executive Director (ED)
      1. In Service – In service was held on September 16
      2. Staffing – Working to reduce turnover and admins are strategically looking at positions and to ensure that MAC is staffing the most efficiently.
      3. Licensing – MAC has not yet heard back from state licensing regarding the waiver to use small motor manipulative in the Primary classrooms.
      4. Financials – MAC completed the year-end financials and is finalizing the relationship with Great Western Bank.  MAC will remain with Taylor Roth for an additional year for auditing services.
      5. Back to School night – Agenda has been finalized and MAC is looking forward to a fun night.
      6. Building – MAC’s insurance company has denied the recent claim for the roof.  MAC is working with the roofing company to understand discrepancies in the insurance report and the MAC insurance report.
    1. Enrollment Report
      1. One spot in TC1 is open and will be filled at the end of October.
      2. Wait list is down a bit this month but that is expected for September.
      3. Upcoming marketing events:
        1. Oct 6th – Stapleton Education Expo
        2. Oct 22nd - 5280 School Fair
  4. 2011-2012 Executive Committee Elections
    1. President – Recommendation to defer the President election was set in motion by Bryon Farnsworth and seconded by Colleen Hackley, all in favor (6), all opposed (0), abstain (0), absent (5).  Election has been deferred until the next BOD meeting.
    2. Vice President – Bryon Farnsworth was nominated by Ryan Blake and seconded by Matt Parsons, all in favor (6), all opposed (0), abstain (0), absent (5).  Bryon Farnsworth has been elected as Vice President of the MAC BOD.
    3. Treasurer – Christopher Bracken was nominated by Bryon Farnsworth and seconded by Matt Parsons, all in favor (6), all opposed (0), abstain (0), absent (5).  Christopher Bracken has been elected as Treasurer of the MAC BOD.
    4. Secretary – Ryan Blake was nominated by Coleen Hackley and seconded by Bryon Farnsworth, all in favor (6), all opposed (0), abstain (0), absent (5).  Ryan Blake has been elected as Secretary of the MAC BOD.
    5. Interim President – Bryon Farnsworth was nominated by Matt Parsons and seconded by Chuck Raisch, all in favor (6), all opposed (0), abstain (0), absent (5).  Bryon Farnworth has been elected as Interim President of the MAC BOD.
  5. Committee Updates and Reports
    1. BOD Development – Elections are underway.  Results will be announced by Sunday evening October 2.
    2. Fundraising – Development calendar has been drafted and listing of ongoing development activities has been started.
    3. PMAC – PMAC has been meeting regularly and has some events planned for the remainder of the year.  Details coming soon.
    4. Building Committee – no updates.
    5. Strategic Planning – Goal of the strategic plan is to provide a road map for MAC over the next 5 years (2012-2017).  Refined MAC’s Mission and Vision Statement and created the Strategic Themes.
    6. 2011-2012 Gala – no updates.
  6.  Other Items
    1. 2011-2012 BOD Meeting Dates will be determined by the October BOD meeting.
  7. Adjourn
    1. Parsons adjourned the meeting at 8:34 PM.